Sample emails to your dissertation supervisor

Sending good emails to your supervisor can sometimes be a challenge. We have created sample emails for different situations that you can use when writing to him or her.

Making an appointment

Dear Dr. Janssen,

The college has informed me that you will be my supervisor. I would therefore like to make an initial appointment to discuss my dissertation idea with you.

I look forward to hearing from you as to when you would be available to meet with me.


Bas Swaen

Asking questions

Dear Prof. Smith,

I have encountered several difficulties while working on my dissertation. Could you please answer the following questions?

  • I have found only limited literature on the concept of “social enforcement.” Are you familiar with any authors who have written on this topic?
  • Measuring “social enforcement” in the literature has proven virtually impossible. At this point I would like to use “social control” as a starting point for the concept. What are your thoughts on this?

I would like to make an appointment to discuss these questions with you. When would be convenient for you?


Bas Swaen

What can proofreading do for your paper?

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See editing example

Confirming agreements

Dear Dr. Janssen,

I am writing in follow-up to our meeting on Monday. Could you please check the notes I have prepared concerning what we agreed and confirm that they are accurate?

Thanks in advance for your response.


Bas Swaen

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Sarah Vinz

Sarah's academic background includes a Master of Arts in English, a Master of International Affairs degree, and a Bachelor of Arts in Political Science. She loves the challenge of finding the perfect formulation or wording and derives much satisfaction from helping students take their academic writing up a notch.

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Abdirizak Artan Ali
September 27, 2020 at 9:07 AM

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Shona McCombes
Shona McCombes (Scribbr-team)
October 1, 2020 at 9:06 PM

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July 25, 2017 at 9:58 AM


I am doing honours in science. I am from other country there english is a second language. I have to send email to my supervisor regarding his help, meeting time and some guidance, could you please send me some example for writing correct email.
Thank you in advance.

kind regards


Lucy Vleeshouwers
Lucy Vleeshouwers (Scribbr-team)
July 28, 2017 at 7:02 PM

Hi Vaishali,
I'm sorry, we can't help you with this, as writing documents is not part of our services.
We can help you with proofreading any study related texts if needed.
Kind regards,


September 22, 2016 at 7:30 PM

Thank you for your cooperation .


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