How to block quote: a step-by-step guide

A block quote is a long quotation, set on a new line and indented to create a separate block of text. No quotation marks are used. You have to use a block quote when quoting more than around 40 words from a source.

In APA and MLA styles, you indent block quotes 0.5 inches from the left, and add an in-text citation after the period. Some other citation styles have additional rules.

Block quote example

Although Brontë lived an isolated life, she writes about human emotion with remarkable insight, as exemplified by Heathcliff’s impassioned speech:

Catherine Earnshaw, may you not rest as long as I am living; you said I killed you – haunt me, then! The murdered DO haunt their murderers, I believe. I know that ghosts HAVE wandered on earth. Be with me always – take any form – drive me mad! only DO not leave me in this abyss, where I cannot find you! Oh, God! it is unutterable! I CANNOT live without my life! I CANNOT live without my soul! (Brontë, 1847, 268)

How long is a block quote?

The minimum length of a block quote varies between citation styles. Some styles require block quote formatting based on the number of words, while others require it based on the number of lines.

Citation style Block quote minimum length
Harvard 30 words
APA
Vancouver
40 words
ACS 50 words
Chicago
APSA
100 words
MLA Four lines of prose
Three lines of poetry or verse
OSCOLA
IEEE
Three lines
AMA
AAA
Four lines
Turabian Five lines

Step 1: Introduce the quote

Every time you quote a source, it’s essential to show the reader exactly what purpose the quote serves. A block quote must be introduced in your own words to show how it fits into your argument or analysis.

If the text preceding the block quote is a complete sentence, use a colon to introduce the quote. If the quote is a continuation of the sentence that precedes it, you don’t need to add any extra punctuation.

The opioid addiction crisis in the United States has grown to result in approximately 140,000 deaths per year, and there is increasing pressure on government to confront this issue. A recent New York Times editorial argued that

lawmakers and regulators need to stop pharmaceutical companies from marketing drugs like OxyContin and establish stronger guidelines about how and when doctors can prescribe them. These drugs are often the last resort for people with cancer and other terminal conditions who experience excruciating pain. But they pose a great risk when used to treat the kinds of pain for which there are numerous non-addictive therapies available. (The Editorial Board, 2018)

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Step 2: Format and cite the quote

Block quotes are not enclosed in quotation marks. Instead, they must be formatted to stand out from the rest of the text, signalling to the reader that the words are taken directly from a source. Each citation style has specific formatting rules.

APA and MLA format both require an indent of 0.5 inches on the left side. Block quotes are double spaced, the same as the rest of the document. Some other citation styles also require indentation on the right side, different spacing, or a smaller font.

To format a block quote in Microsoft Word, follow these steps:

  1. Hit Enter at the beginning and end of the quote.
  2. Highlight the quote and select the Layout menu.
  3. On the Indent tab, change the left indent to 0.5″.

MLA block quote format

Block quotes of more than one paragraph

If you quote more than one paragraph, indent the first line of the new paragraph as you would in the main text.

Example of quoting more than one paragraph

The opening paragraphs of Harry Potter and the Sorcerer’s Stone introduce the Dursley family in the lighthearted tone that characterizes much of the series:

Mr. and Mrs. Dursley, of number four, Privet Drive, were proud to say that they were perfectly normal, thank you very much. They were the last people you’d expect to be involved in anything strange or mysterious, because they just didn’t hold with such nonsense.

Mr. Dursley was the director of a firm called Grunnings, which made drills. He was a big, beefy man with hardly any neck, although he did have a very large mustache. Mrs. Dursley was thin and blonde and had nearly twice the usual amount of neck, which came in very useful as she spent so much of her time craning over garden fences, spying on the neighbors. The Dursleys had a small son called Dudley and in their opinion there was no finer boy anywhere. (Rowling 1)

Citing block quotes

All block quotes must end with a citation that directs the reader to the correct source. How the citation looks depends on the citation style. In most styles, including APA and MLA, the parenthetical citation comes after the period at the end of a block quote.

Step 3: Comment on the quote

A paragraph should never end with a block quote. Directly after the quote, you need to comment on it in your own words. Depending on the purpose of the block quote, your comment might involve:

  • Analyzing the language of the quoted text
  • Explaining how the quote relates to your argument
  • Giving further context
  • Summarizing the overall point you want to make

When to use block quotes

Block quotes should be used when the specific wording or style of the quoted text is essential to your point. How often you use them depends partly on your field of study.

  • In the arts and humanities, block quotes are frequently used to conduct in-depth textual analysis.
  • In social science research involving interviews or focus groups, block quotes are often necessary when analyzing participants’ responses.
  • In scientific writing, block quotes are very rarely used.

Avoid relying on block quotes from academic sources to explain ideas or make your points for you. In general, quotes should be used as sparingly as possible, as your own voice should be dominant. When you use another author’s ideas or refer to previous research, it’s often better to paraphrase.

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Courtney Gahan

Courtney has a Bachelor in Communication and a Master in Editing and Publishing. She has worked as a freelance writer and editor since 2013, and joined the Scribbr team as an editor in June 2017. She loves helping students and academics all over the world improve their writing (and learning about their research while doing so!).

8 comments

Josh
July 6, 2021 at 12:36 PM

Hi. I am using a block quotation of an English quote and I want to translate it in my native language: however, I have problems regarding the format or how should I approach the writing. I am placing this quote in the introduction of my research paper.

Follow up: Is it necessary for me to translate the block quotation in my native language? Given that the person who will check my output is also fluent in English.

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
July 12, 2021 at 5:19 PM

Hi Josh,

If you need to include a translation of a quote alongside the original quote, you should place one straight after the other. So with a block quotation, present it in the usual way, with the citation placed at the end of the quote, then leave a blank line, and then present the translation in the same block quote format. You can include a note in parentheses after the translation saying "my translation" or similar. If you want to only include the translation, not the original text, then place the citation and the acknowledgement of translation in the same parentheses, e.g. "(Smith 21; my translation)".

Regarding whether it's necessary to include a translation at all, it may not be, but that will depend on the preferences of your university and your instructor. It's best to check with your instructor about whether you need to include a translation or not.

Reply

Sarah Jonas
April 22, 2021 at 5:06 AM

I am using a block quote to describe a qualitative analysis response from an anonymous survey. I am supposed to cite the block quote, but am unsure of how to proceed since the quote came from an anonymous source. How do I proceed?

Thank you!

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
April 22, 2021 at 5:54 PM

Hi Sarah,

The specifics depend on what citation style you're following and where the quotation comes from. If it's from a survey you conducted yourself, you'd usually just describe your methodology somewhere and state that that's where quotations come from whenever you first want to quote from the survey. You might also include the full responses in an appendix, if appropriate, at which point you could reference them with a phrase like "(see appendix)".

If it's a survey you took from elsewhere, e.g. from a research database, you can usually create a reference for it listing the researcher(s) or organization responsible as the author. You can read more about citing surveys here (note that the formats shown there are specific to APA Style).

Reply

Dan Kaplan
April 19, 2021 at 5:09 PM

How to block quote a several paragraph letter. As in:

John nervously opened the letter.
“Dear Mr. Jones,” it read.
“ You are the winner of...,etc, etc

Is there a quote mark only at the very end of the letter? Or at the beginning and end of each paragraph within the letter?

Thank you

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
April 22, 2021 at 5:27 PM

Hi Dan,

With block quoting, you don't include quotation marks around the quote, it's just marked as a quote by the indentation. If the quote marks are part of the original material you're quoting, they should stay as they were in the original text (though be sure to close them at the end even if that's not where they end in the original text).

Hopefully that answers your question.

Reply

Louise Buhler
February 2, 2021 at 4:30 AM

If I am using block quotes (specifically for a long passage of scripture) and the quote contains speech then I include quotation marks around the speech.
But what if the entire block quote is speech? Do I need to include quotation marks to open and close the block quote? (Ex. the entire passage is the words of Jesus but has no introductory or closing words from the narrator.)

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
February 9, 2021 at 4:39 PM

Hi Louise,

Good question! If the part you quote is in quotation marks in the text (even if those quotation marks don't start exactly where your quote does), you should indeed enclose the block quote in quotation marks. If the passage is ostensibly a quote, but no quotation marks are used in the text you're quoting from, don't use any quotation marks.

Reply

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