The step-by-step guide on how to block quote
A quote is when you copy and paste, word-for-word, a passage of text written or spoken by someone else. A block quote is a long quote of roughly 30 words or more, the format and length of which is determined by your citation style.
What is a block quote?
A block quote is a freestanding, long quote that does not require the use of quotation marks, as the formatting indicates a piece of directly quoted text.
Each referencing style has different rules for the length of text that requires formatting as a block quote rather than a standard in-text quotation, starting as low as 30 words.
Example of a block quote
Though Emily Bronte lived a sheltered life with no evidence of her having experienced any form of romantic relationship before her early death, she writes on this subject with remarkable understanding. Quotes from the characters of Catherine and Heathcliff are particularly strong examples of this, as in the below passage of text from an impassioned speech by Heathcliff:
Catherine Earnshaw, may you not rest as long as I am living; you said I killed you – haunt me, then! The murdered DO haunt their murderers, I believe. I know that ghosts HAVE wandered on earth. Be with me always – take any form – drive me mad! only DO not leave me in this abyss, where I cannot find you! Oh, God! it is unutterable! I CANNOT live without my life! I CANNOT live without my soul! (Bronte, 1847, p. 268)
Block quoting according to your citation style
The citation style required for your dissertation will dictate how you use block quotes. This is based on the word count or number of lines in the quote to be used.
|Citation style||When to block quote|
|APA||Quotes longer than 40 words|
|Harvard||Quotes longer than 30 words|
|Chicago||Quotes longer than 100 words|
|Vancouver||Quotes longer than 40 words|
|MLA||Quotes of prose longer than four lines|
Quotes of poetry/verse longer than three lines
|OSCOLA||Quotes longer than three lines|
|IEEE||Quotes longer than three lines|
|Turabian||Quotes longer than five lines|
|AMA||Quotes longer than four lines|
|ACS||Quotes longer than 50 words|
|AAA||Quotes longer than four lines|
|APSA||Quotes longer than 100 words|
As you can see, some citation styles specify a number of words, while others indicate a minimum number of lines before a block quotation format must be used.
As the size of your computer screen, font or settings in your word processor can affect how many lines a piece of text covers, we don’t find the number of lines to be a very accurate guide! Therefore, we’ve prepared some rough guidelines to help make sure your quotes are formatted correctly.
|Number of lines||Word count|
|Two lines||25–40 words|
|Three lines||35–50 words|
|Four lines||45–60 words|
|Five lines||60–90 words|
How to block quote
Examples of introducing block quotes
Method one: Introduce the idea and lead into the quote with a colon.
In his early career, civil rights activist Al Sharpton played a crucial role in bringing awareness of the vast differences between New York City boroughs in the 1980s to the public eye. At that time, many viewed Manhattan as dangerous without knowing that the situation in other boroughs was infinitely worse, but that all changed after one appearance on late-night television:
The whole thing finally fell into place in May of that year when I went on Tom Snyder’s show on NBC. He was like the Jimmy Fallon or Trevor Noah of that era. His show was on at 1 a.m., after Johnny Carson. Not only did Mr. Brown come on with me, but Muhammad Ali did, too. It was the three of us. It changed everything. It made the general public aware that people were dying in Brooklyn, in Harlem, in the Bronx. James Brown and Ali — because of them, I basically became a made guy. (Guadagnino & La Force, 2018, para. 6)
Method two: Introduce the author’s published work and use the quote to finish the sentence.
The opioid addiction crisis in the United States has been labelled “the deadliest drug epidemic in American history” (The Editorial Board, 2018, para. 3), having grown to result in approximately 140,000 deaths per year, yet receives little attention from lawmakers when it comes to preventing further addiction among citizens. The Editorial Board of the New York Times argued that:
To stem the number of new opioid users, lawmakers and regulators need to stop pharmaceutical companies from marketing drugs like OxyContin and establish stronger guidelines about how and when doctors can prescribe them. These drugs are often the last resort for people with cancer and other terminal conditions who experience excruciating pain. But they pose a great risk when used to treat the kinds of pain for which there are numerous non-addictive therapies available. (The Editorial Board, 2018, para. 16)
Formatting block quotes
There are four things to consider when formatting block quotes:
- Line spacing
- Quotation marks
Most citation styles require a 0.5 inch indentation, but you should check the guidelines for your specific style. Some also require indentation on the right side, double spacing or smaller font.
If you quote more than one paragraph, indent the first line of the following paragraphs an additional ¼ inch.
Example of quoting more than one paragraph
Though the Harry Potter series explores serious themes such as prejudice, evil and having the courage to do ‘the right thing,’ author J.K. Rowling uses a light-hearted tone. One example of this is how Rowling almost teases her characters in her descriptions of them and their activities. She immediately indicates to the reader that this will be the style of the story with the opening paragraphs in Harry Potter and the Sorcerer’s Stone:
Mr. and Mrs. Dursley, of number four, Privet Drive, were proud to say that they were perfectly normal, thank you very much. They were the last people you’d expect to be involved in anything strange or mysterious, because they just didn’t hold with such nonsense.
Mr. Dursley was the director of a firm called Grunnings, which made drills. He was a big, beefy man with hardly any neck, although he did have a very large mustache. Mrs. Dursley was thin and blonde and had nearly twice the usual amount of neck, which came in very useful as she spent so much of her time craning over garden fences, spying on the neighbors. The Dursleys had a small son called Dudley and in their opinion there was no finer boy anywhere. (Rowling 1)
Ensure there is a space between the top and bottom of the quote, and the surrounding text. No quotation marks are required, however, you must include a citation!
Both MLA and APA also dictate that a block quote should be double-spaced.
Indenting block quotes
|1||Highlight the quote to be indented|
|2||Find the “Paragraph” tab in the “Home” menu|
|3||Click the small arrow in the corner of the “Paragraph” tab to open the pop-up menu|
|4||Under “Indentation” choose 0.5 in the “Before text” box|
|5||Click “OK” to apply this format|
|1||Highlight the quote to be indented|
|2||Find the ruler immediately above the document, below the menu options|
|3||Move the small blue arrow across to the right until the popup text reads “0.50.” Your paragraph should move automatically|
How to cite block quotes
|Citation style||How to cite||Example|
|APA||Author’s last name, date and page/paragraph number(s) in parentheses after the period. If you include the author’s name in the sentence introducing the block quote, you can omit it from the citation and use only the date and page/paragraph number. Double space the block quote. Read this guide on how to do an in-text citation with multiple authors.||APA. (Rowling, 1998, p. 1)|
|Harvard||Author’s last name, date and page number in parentheses inside the period. The quoted text can be a smaller font size than the rest of the document.||Harvard (Rowling 1998, p. 1).|
|Chicago||In Chicago A, indicate the citation with a superscript number, after the period, that corresponds to the complete source information in the footnote/endnote.|
In Chicago B, place the author, date and page number in parentheses after the period.
Chicago B. (Rowling, 1998, 1)
|Vancouver||Indicate the citation with a number, in parentheses and before the period, which corresponds to the complete source information in the literature list.||Vancouver (1).|
|MLA||Author’s last name and page/paragraph number(s) in parentheses after the period. Maintain double spacing in the block quote, as throughout the rest of the document.||MLA. (Rowling 1)|
|OSCOLA||Indicate the citation with a superscript number, after the period, that corresponds to the full source information in the footnote.||OSCOLA.1|
|IEEE||As IEEE follows a different structure depending on the type of source, you should consult their guide to determine exactly how to format your citation.||IEEE book reference (1).|
|Turabian||Indicate the citation with a superscript number, after the period, that corresponds to the complete source information in the footnote/endnote.||Turabian.1|
|AMA||Indicate the citation with a superscript number, after the period, that corresponds to the complete source information in the literature list. The page number should also be included in parentheses beside the number.||AMA.1(1)|
|ACS||Indicate the citation with a superscript number, after the period, that corresponds to the complete source information in the literature list.||ACS.1|
|AAA||Author’s name, date and page number in parentheses after the period.||AAA. (Rowling 1998, 1)|
|APSA||Author’s name, date and page number in parentheses after the period.||APSA. (Rowling 1998, 1)|
When to use a block quote
Quotes should be used as sparingly as possible, as your own voice should be dominant in your thesis. Longer passages of text are most often better paraphrased.
However, there are exceptions.
Subject of study
Block quotes are rarely used in citation styles typically applied in scientific research, such as Vancouver and IEEE. Styles such as MLA and Turabian, which are designed for humanities subjects, will see more frequent use of block quotations.
MLA is almost a case of its own. As it is mainly used for literature and language studies, block quotations are frequently found in research applying this format, where the author needs to conduct in-depth textual analysis.
|Frequency of block quotes||Fields of study|
|Very rarely, if at all||Exact, technical, sciences, mathematics|
|Occasionally, as appropriate||Marketing and social media, economics, IT, geography and environment, health, art and culture, legal and government, behavioral science and society, education and pedagogy|
|Frequently, for textual analysis||Language and communication, literature studies, biographical case studies|
Should you use a block quote? Consider the following…
- Is it crucial to use this text as a quote, rather than paraphrase?
- Is the text long enough to be a block quote or should it be a standard in-text quotation?
- Does the use of longer quotes fit with your subject of study?
You should use a block quote only if you answer yes to all three of these questions.