How to create an APA Style appendix

This article reflects the 7th edition guidelines of the APA Publication Manual.

An appendix is a section at the end of an academic text where you include extra information that doesn’t fit into the main text. The plural of appendix is “appendices.”

In an APA Style paper, appendices are placed at the very end, after the reference list.

Location of appendices

Do I need an appendix?

You don’t always need to include any appendices. An appendix should present information that supplements the reader’s understanding of your research but is not essential to the argument of your paper. Essential information is included in the main text.

For example, you might include some of the following in an appendix:

You should refer to each appendix at least once in the main text. If you don’t refer to any information from an appendix, it should not be included.

When you discuss information that can be found in an appendix, state this the first time you refer to it:

Referring to an appendix in-text
Participant A stated that he had often felt “alienated” from his peers due to his racial background (see Appendix B for full interview transcripts).

Note that, if you refer to the same interviews again, it’s not necessary to mention the appendix each time.

Appendix format example

The appendix label appears at the top of the page, bold and centered. On the next line, include a descriptive title, also bold and centered.

The text is presented in general APA format: left-aligned, double-spaced, and with page numbers in the top right corner. Start a new page for each new appendix.

The example image below shows how to format an APA Style appendix.

Example of an appendix in APA format

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Organizing and labeling your appendices

If you include just one appendix, it is simply called “Appendix” and referred to as such in-text:

Referring to a single appendix
(see Appendix)

When more than one appendix is included, they are labeled “Appendix A,” “Appendix B,” and so on.

Present and label your appendices in the order they are referred to in the main text.

Labeling tables and figures in appendices

An appendix may include (or consist entirely of) tables and/or figures. Present these according to the same formatting rules as in the main text.

Tables and figures included in appendices are labeled differently, however. Use the appendix’s letter in addition to a number. Tables and figures are still numbered separately and according to the order they’re referred to in the appendix.

For example, in Appendix A, your tables are Table A1, Table A2, etc; your figures are Figure A1, Figure A2, etc.

The numbering restarts with each appendix: For example, the first table in Appendix B is Table B1; the first figure in Appendix C is Figure C1; and so on. If you only have one appendix, use A1, A2, etc.

If you want to refer specifically to a table or figure from an appendix in the main text, use the table or figure’s label (e.g. “see Table A3”).

If an appendix consists entirely of a single table or figure, simply use the appendix label to refer to the table or figure. For example, if Appendix C is just a table, refer to the table as “Appendix C,” and don’t add an additional label or title for the table itself.

Frequently asked questions

What is an appendix?

An appendix contains information that supplements the reader’s understanding of your research but is not essential to it. For example:

Something is only worth including as an appendix if you refer to information from it at some point in the text (e.g. quoting from an interview transcript). If you don’t, it should probably be removed.

Where do appendices go in an APA Style paper?

Appendices in an APA Style paper appear right at the end, after the reference list and after your tables and figures if you’ve also included these at the end.

Do I need to number my appendices in APA Style?

When you include more than one appendix in an APA Style paper, they should be labeled “Appendix A,” “Appendix B,” and so on.

When you only include a single appendix, it is simply called “Appendix” and referred to as such in the main text.

Referring to a single appendix
(see Appendix)
Can I cite sources in an appendix?

Yes, if relevant you can and should include APA citations in your appendices. Use author-date citations as you do in the main text.

Any sources cited in your appendices should appear in your reference list. Do not create a separate reference list for your appendices.

Is this article helpful?
Jack Caulfield

Jack is a Brit based in Amsterdam, with an MA in comparative literature. He writes and edits for Scribbr, and reads a lot of books in his spare time.

22 comments

Christina Robinson
May 1, 2021 at 9:21 PM

Hi! If I have multiple data tables and am using the same Appendix and then labeling as B1, B2, B3- does each table get its own page? or do they go on the same one? This is for APA 7th

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
May 3, 2021 at 5:07 PM

Hi Christina,

I can't find anywhere where APA specifies this, but their rule for tables that are not embedded in the text is to place them on separate pages, so I think it's safe to assume the same standard would apply if the tables are collected in an appendix. I suggest placing each one on its own page.

Reply

Kari
April 26, 2021 at 4:24 AM

I'm creating an appendix that includes results from two surveys that were conducted and the email sent to respondents for the survey. Do they each need to be in a separate appendix, or just one.

If just one, on the Appendix page, do I list them by title, sort of like a table of contents?

Thanks!

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
April 27, 2021 at 3:24 PM

Hi Kari,

You could either have them all in one appendix, with subheadings, or in separate appendices. Using separate appendices seems like the more straightforward option in this case, to me. That way you can refer to "Appendix A" and "Appendix B" rather than "Appendix A1," "Appendix A2," and so on.

Give each appendix a letter (A, B, C...) and a descriptive title, e.g. Appendix A. Results from the First Survey

Hopefully that helps!

Reply

Zakirah
April 24, 2021 at 12:48 PM

If my appendix is a formal letter with a letterhead in PDF format, how do I label and include it in the thesis? Should I attach a preview in image format, or the pages itself?

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
April 27, 2021 at 2:53 PM

Hi Zakirah,

If only the text of the letter is important, you could just include that as an appendix. If its presentation, including the letterhead, is important to retain, it may be best to embed it as an image. An appendix may consist entirely of an image, in which case the image doesn't need a specific figure label and title; the appendix title serves that purpose.

In either case, give the appendix a title describing what the letter is.

Reply

Marcus
April 22, 2021 at 11:30 AM

If my appendix needs subheadings, do I use the same rules as subheadings in the body? I would like to be able to reference them by their subsection numbers, but I need named titles for these also. I am providing blocks of code in an appendix titled "Provided Code" and the code blocks have specific purposes and have been titled accordingly.

So is it acceptable to do something like:
"E.4 My Fun Algorithm Name"

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
April 22, 2021 at 6:07 PM

Hi Marcus,

APA doesn't provide specific guidance on subdividing appendices like this. Your approach seems sensible, following the same numbering conventions you use in the main text and providing a descriptive heading for each subdivision of the appendix.

Another option might be to treat the different blocks of code as either tables or figures, if this is appropriate to how you display them. Then you could label them as e.g. "Table E1" and provide a descriptive title for each (following the same guidelines as for other tables and figures). This would eliminate the need for any subheadings in the appendix, and you could refer to each table/figure in the text by writing e.g. "(see Table E1)."

Reply

Marcus
April 23, 2021 at 1:48 AM

I reference these programs in the body of the paper, somehow it doesn't feel natural to refer to them as tables or figures. Ultimately if that is the appropriate thing to do, then it should be applied. However, if it is acceptable to provide subheadings with a number, that would be preferable. I did find this quote yesterday that suggested there was information in the apa6 style manual, but I don't own a copy and I'm short on time.

"Like the main text, an appendix may include headings and subheadings as well as tables, figures, and displayed equations" (p. 39)

Is this useful?

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
April 27, 2021 at 2:49 PM

Hi Marcus,

Yep, you're right actually, APA 6 does mention this. It still doesn't provide specific guidance about how to number them (APA doesn't specifically discuss numbering headings in general, but it's still something you can do within an APA paper if you like). I'd suggest using subheadings in your case, and numbering them the way you initially suggested seems appropriate.

Reply

Becky
April 18, 2021 at 2:14 PM

Hello,

My Appendix C is a single table, after labelling it Appendix C, do I then need to call it Table 1. with its title underneath? It's the only table I've used in my document, also in the main body of text would I write 'Table 1. presents raw data, see Appendix C'?
Just confused on the labelling of it as a table.

Thankyou:)

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
April 22, 2021 at 5:05 PM

Hi Becky,

No, if Appendix C is just a table, you only need the heading "Appendix C" and a title describing the content of the table. You don't need an extra label and title for the table itself. Then you can reference it in the text by writing e.g. "(see Appendix C)".

Hope that helps!

Reply

Dawn
April 15, 2021 at 3:20 PM

Hi, I was wondering how you would format one appendix with one table only in a report; would you give the table a label and title like in the main body of the report, or would you just have "Appendix", then the title of the appendix (Table of...) on the next line still centred, then the table? Struggling to find anything for APA 7 formatting for this situation! Thanks

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
April 16, 2021 at 4:20 PM

Hi Dawn,

Yes, your instinct is right: if the appendix consists solely of a table, then you just write "Appendix" (or e.g. "Appendix A" if there are others), followed by a title describing the table on the next line—both centered. Then there's no additional label and title for the table itself; the appendix label and title serve that purpose.

Reply

Noemi
March 31, 2021 at 3:23 PM

Hi,
I'm wondering whether the figures and tables in the appendices should be mentioned in the list of tables (and list of figures, respectively)?
Thanks in advance,
Noemi

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
April 6, 2021 at 3:39 PM

Hi Noemi,

The APA manual doesn't provide specific guidance on this issue, but my recommendation would be to include such figures and tables in your lists of tables and figures, yes.

Reply

Jessie
February 19, 2021 at 1:22 PM

Hi!

I've been asked to type up the items from my questionnaire into my appendix, and given it doesn't count as a table, or a figure, I was wondering how to format it?

It's not exactly 'text' in the typical sense either, so doing a first line indent and all that would feel weird to me :')

Many thanks,
Jessie

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
February 23, 2021 at 2:34 PM

Hi Jessie,

I'd recommend including a brief introductory sentence ending in a colon (e.g. "The following questionnaire was presented to the research participants:") and then presenting the questions themselves as a numbered list (using the list formatting function in Word, for example). You'd still have the initial indent on that introductory sentence, but the rest would just be presented as a list.

Reply

Amanda
February 15, 2021 at 1:55 AM

When my Appendix runs to the next page, how is it supped to be titled? Appendix Continued?

Reply

Jack Caulfield
Jack Caulfield (Scribbr Team)
February 17, 2021 at 3:30 PM

Hi Amanda,

You don't need to add another "Appendix" heading for a subsequent page of the appendix. The text or other material can just continue onto the next page without a heading.

Reply

Tania
January 17, 2021 at 1:28 PM

Hi,

How do I format the title of tables and figures in the appendix? For example, Appendix A (centered, bold); Figure A1 - is this centered, bold OR is it aligned left, bold?; Figure title - is it centered, title case, italics OR aligned left, title case, italics?

Many thanks,
Tania

Reply

Shona McCombes
Shona McCombes (Scribbr Team)
January 19, 2021 at 12:30 PM

Hi Tania,

If you have multiple tables or figures in an appendix, format them the same as you would in the main text: the table/figure number is bolded and left aligned; the title is italicized, title case and left aligned. You can see examples in our guide to creating tables and figures in APA.

Hope that helps!

Reply

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