How to format tables and figures in APA Style

This article reflects the APA 7th edition guidelines. Click here for APA 6th edition guidelines.

A table concisely presents information (often numbers) in rows and columns. A figure is any other image or illustration you include in your text—anything from a bar chart to a photograph.

Tables and figures differ in terms of how they convey information, but APA Style presents them in a similar format—preceded by a number and title, and followed by explanatory notes (if necessary).

APA table format

Tables will vary in size and structure depending on the data you’re presenting, but APA gives some general guidelines for their design. To correctly format an APA table, follow these rules:

  • Table number in bold above the table.
  • Brief title, in italics and title case, below the table number.
  • No vertical lines.
  • Horizontal lines only where necessary for clarity.
  • Clear, concise labels for column and row headings.
  • Numbers consistently formatted (e.g. with the same number of decimal places).
  • Any relevant notes below the table.

An example of a table formatted according to APA guidelines is shown below.

APA table format
The table above uses only four lines: Those at the top and bottom, and those separating the main data from the column heads and the totals.

Create your tables using the tools built into your word processor. In Word, you can use the “Insert table” tool.

APA figure format

Any images used within your text are called figures. Figures include data visualization graphics—e.g. graphs, diagrams, flowcharts—as well as things like photographs and artworks.

To correctly format an APA figure, follow these rules:

  • Figure number in bold above the figure.
  • Brief title, in italics and title case, under the figure number.
  • If necessary, clear labels and legends integrated into the image.
  • Any relevant notes below the figure.

An example of a figure formatted according to APA guidelines is shown below.

APA figure format

Keep the design of figures as simple as possible. Use colors only where necessary, not just to make the image look more appealing.

For text within the image itself, APA recommends using a sans serif font (e.g. Arial) with a size between 8 and 14 points.

For other figures, such as photographs, you won’t need a legend; the figure consists simply of the image itself, reproduced at an appropriate size and resolution.

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Numbering and titling tables and figures

Each table or figure is preceded by a number and title.

Tables and figures are each numbered separately, in the order they are referred to in your text. For example, the first table you refer to is Table 1; the fourth figure you refer to is Figure 4.

The title should clearly and straightforwardly describe the content of the table or figure. Omit articles to keep it concise.

The table or figure number appears on its own line, in bold, followed by the title on the following line, in italics and title case.

Number and title
Table 4
Literacy Rates in European Countries

Formatting table and figure notes

Where a table or figure needs further explanation, notes should be included immediately after it. These are not your analysis of the data presented; save that for the main text.

There are three kinds of notes: general, specific, and probability. Each type of note appears in a new paragraph, but multiple notes of the same kind all appear in one paragraph.

Only include the notes that are needed to understand the table or figure. It may be that it is clear in itself, and has no notes, or only probability notes; be as concise as possible.

General notes

General notes come first. They are preceded by the word “Note” in italics, followed by a period. They include any explanations that apply to the table or figure as a whole and a citation if it was adapted from another source, and they end with definitions of any abbreviations used.

General note
Note. In this research, respondents were asked to self-assess their satisfaction. Adapted from Example Book, by J. Smith, 2014, p. 234. Copyright 2016 by Oxford University Press. SL = Satisfaction level.

Specific notes

Specific notes refer to specific points in the table or figure. Superscript letters (a, b, c …) appear at the relevant points in the table or figure and at the start of each note to indicate what they refer to. They are used when it’s necessary to comment on a specific data point or term.

Specific notes
a n = 350. b Five respondents failed to complete this part of the survey.

Probability notes

Probability notes give p-values for the data in the table or figure. They correspond to asterisks (and/or other symbols) in the table or figure.

Probability notes
* p < .05. ** p < .01.

Where to place tables and figures

You have two options for the placement of tables and figures in APA Style:

  • Option 1: Place tables and figures throughout your text, shortly after the parts of the text that refer to them.
  • Option 2: Place them all together at the end of your text (after the reference list) to avoid breaking up the text.

If you place them throughout the text, note that each table or figure should only appear once. If you refer to the same table or figure more than once, don’t reproduce it each time—just place it after the paragraph in which it’s first discussed.

Align the table or figure with the text along the left margin. Leave a line break before and after the table or figure to clearly distinguish it from the main text, and place it on a new page if necessary to avoid splitting it across multiple pages.

APA table positioning

If you place all your tables and figures at the end, you should have one table or figure on each page. Begin with all your tables, then place all your figures afterwards.

Referring to tables and figures in the text

Avoid making redundant statements about your tables and figures in your text. When you write about data from tables and figures, it should be to highlight or analyze a particular data point or trend, not simply to restate what is already clearly shown in the table or figure:

  • As Table 1 shows, there are 115 boys in Grade 4, 130 in Grade 5, and 117 in Grade 6 …
  • Table 1 indicates a notable preponderance of boys in Grade 5. It is important to take this into account because …

Additionally, even if you have embedded your tables and figures in your text, refer to them by their numbers, not by their position relative to the text or by description:

  • The table below shows…
  • Table 1 shows…
  • As can be seen in the image on page 4…
  • As can be seen in Figure 3…
  • The photograph of a bald eagle is an example of…
  • Figure 1 is an example of…

Frequently asked questions about APA tables and figures

When should I use a table or figure to present data?

In an APA Style paper, use a table or figure when it’s a clearer way to present important data than describing it in your main text. This is often the case when you need to communicate a large amount of information.

Before including a table or figure in your text, always reflect on whether it’s useful to your readers’ understanding:

  • Could this information be quickly summarized in the text instead?
  • Is it important to your arguments?
  • Does the table or figure require too much explanation to be efficient?

If the data you need to present only contains a few relevant numbers, try summarizing it in the text (potentially including full data in an appendix). If describing the data makes your text overly long and difficult to read, a table or figure may be the best option.

Should I include lists of my tables and figures?

APA doesn’t require you to include a list of tables or a list of figures. However, it is advisable to do so if your text is long enough to feature a table of contents and it includes a lot of tables and/or figures.

A list of tables and list of figures appear (in that order) after your table of contents, and are presented in a similar way.

Should I include tables and figures in the reference list?

If you adapt or reproduce a table or figure from another source, you should include that source in your APA reference list. You should also acknowledge the original source in the note or caption for the table or figure.

Tables and figures you created yourself, based on your own data, are not included in the reference list.

Is this article helpful?
Jack Caulfield

Jack is a Brit based in Amsterdam, with an MA in comparative literature. He writes and edits for Scribbr, and reads a lot of books in his spare time.

2 comments

S. E.
August 28, 2020 at 3:25 AM

Regarding the font used in a table (according to APA 7th edition) - can the font in a table be different from the font used in the rest of a paper? My dissertation is written in 12 point Times New Roman, and I would like to display a table using 10 point Arial for better fit. According to section 2.19 in the APA 7th edition manual, other fonts may be used in figures, and I interpret 'other fonts' to mean other than the rest of the paper --- but I do not see anything about tables. Any advice, please?

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Shona McCombes
Shona McCombes (Scribbr-team)
September 3, 2020 at 1:55 PM

Hi,

According to APA guidelines, you should use the same font in tables as you use in the rest of your paper. Hope that helps!

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