Example APA Style: Internal documents (Intranet)

When using sources from an (internship-) company like internal memos, internal company data, guidelines, transcripts or other sources from the intranet, the APA Style has specific rules.

It is possible that some readers of your dissertation have access to the internal data but others don’t. When you’re doing an internship for a company, your boss will have access to the data but your professor at the University won’t.

Not every reader has access to the source

You can handle the source as a normal internet source. This means, you can record the short version in your text and the complete version in your reference list. Next to that you add a footnote, which explains to the readers that the source is from the intranet and may not be accessible to everyone.

 Internal documents (and the reader has access to these documents)
APA-format NameOrganisation. (Year, Month day). NameDocument [TypeDocument]. Retrieved from http://Website
In reference list Apple. (2016, September 18). Guidelines employees [Guidelines]. Retrieved from intranet.apple.com/newsupdate/guideline.pdf
In the text
  • Internal documents show that … (Apple, 2014)1.
  • Internal documents from Apple (2014)1 show that … .
Open example in the APA Citation Generator
Example – Footnote with an intranet source

Intranet source APA footnote

If there is no link available for the source, we advise you to make use of the APA rules for ‘personal communication’. This means you don’t have to record the source in your reference list.

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Important internal document

If the document plays an important role in your dissertation, you could also add it to the appendix (ask the company first, if that’s okay). Instead of recording the source according to the APA Style, you only refer to the appendix.

Check out other APA examples

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Forum post Internal documents (Intranet)
Internet article Interview
Lecture slides/ handouts Movie/Documentary
Newspaper article (offline) Oration
Patent PDF-document
Personal communication Photo/ Image
Press release Radio/Tv-show
Report Software
Statistic database Twitter
Wikipedia Scientific (journal) article for publication
Survey How to cite a YouTube video | APA Style
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Koen Driessen

Koen has written multiple theses and founded, together with Bas and Richard, the thesis editing company Scribbr in 2012.

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